COPART INDIA PRIVATE LIMITED
CORPORATE SOCIAL RESPONSIBILITY POLICY
1. PREFACE
Copart India is committed to improve the lives of the society in which it operates. The Company believes in “looking beyond business” and strives to create a positive impact on the communities it serves and on the environment. The Company is committed not just to profits, but also towards leaving a deeper imprint on the society as a whole. We understand that there is a need to strike a balance between the overall objectives of achieving corporate excellence visà-vis the company’s responsibilities towards the community.
2. OBJECTIVE
The objective of the policy is to actively contribute to the social, environmental and economic development of the society in which we operate.
3. DEFINITIONS
The terms defined in this CSR Policy shall have the meanings herein specified and terms not defined shall have the meanings as defined in the Companies Act, 2013 and Companies (Corporate Social Responsibility) Rules, 2014 including any statutory modifications or re-enactments thereof.
“Act” means the Companies Act, 2013 including any statutory modification or re-enactment thereof.
“Average Net Profit” means profit calculated as per Section 198 of the Companies Act, 2013.
“Board” means the Board of Directors of the Company.
“Board’s Report” shall mean report of the Board of Directors prepared in accordance with section 134(3) of the Companies Act, 2013.
“Company” means COPART INDIA PRIVATE LIMITED
“CSR” means Corporate Social Responsibility.
“CSR activities” means the activities or projects or programmes as recommended by the CSR Committee and approved by the Board, undertaken by the Company from time to time in any one or more of the
areas falling under the Schedule VI to the Companies Act, 2013.
“CSR Committee” means the Committee of the Board constituted under section 135 of the Act for the purpose of administration of CSR activities, supervising the adherence of this CSR Policy and the matter incidental thereto.
“CSR Policy” means the Corporate Social Responsibility Policy as set out therein and as amended or modified from time to time.
“CSR Rules” means Companies (Corporate Social Responsibility) Rules, 2014.
“Holding Company” means a Company within the meaning of section 2(46) of the Companies Act, 2013.
"Net profit" means the net profit of the Company as per its financial statement prepared in accordance with the applicable provisions of the Act but shall not include the following namely –
(i) any profit arising from any overseas branch or branches of the Company, whether operated as a separate Company or otherwise; and
(ii) any dividend received from other Companies in India, which are covered under and complying with the provisions of section 135 of the Act.
“Subsidiary Company” means a Company within the meaning of section 2(87) of the Companies Act, 2013.
4. CSR ACTIVITIES
The Company shall undertake the activities as recommended by the CSR committee, if any and approved by the Board in accordance with the provisions of Section 135 of the Companies Act, 2013 read with Schedule VII and Companies (CSR Policy) Rules, 2014. The following activities are prescribed under schedule VII.
(i) Eradicating hunger, poverty and malnutrition, promoting health care including preventive health care and sanitation including contribution to the Swach Bharat Kosh set-up by the Central Government for the promotion of sanitation] and making available safe drinking water.
(ii) promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly and the differently abled and livelihood enhancement projects.
(iii) promoting gender equality, empowering women, setting up homes and hostels for women and orphans; setting up old age homes, day care centers and such other facilities for senior citizens and measures for reducing inequalities faced by socially and economically backward groups.
(iv) ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal welfare, agroforestry, conservation of natural resources and maintaining quality of soil, air and water including contribution to the Clean Ganga Fund set-up by the Central Government for rejuvenation of river Ganga.
(v) protection of national heritage, art and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional art and handicrafts;
(vi) measures for the benefit of armed forces veterans, war widows and their dependents, 9[ Central Armed Police Forces (CAPF) and Central Para Military Forces (CPMF) veterans, and their dependents including widows;
(vii) training to promote rural sports, nationally recognized sports, Paralympic sports and Olympic sports
(viii) contribution to the prime minister's national relief fund or Prime Minister’s Citizen Assistance and Relief in Emergency Situations Fund (PM CARES Fund) or any other fund set up by the central govt. for socio economic development and relief and welfare of the schedule caste, tribes, other backward classes, minorities and women;
(ix) (a) Contribution to incubators or research and development projects in the field of science, technology, engineering and medicine, funded by the Central Government or State Government or Public Sector Undertaking or any agency of the Central Government or State Government; and
(b) Contributions to public funded Universities; Indian Institute of Technology (IITs); National Laboratories and autonomous bodies established under Department of Atomic Energy (DAE); Department of Biotechnology (DBT); Department of Science and Technology (DST); Department of Pharmaceuticals; Ministry of Ayurveda, Yoga and Naturopathy, Unani, Siddha and Homoeopathy (AYUSH); Ministry of Electronics and Information Technology and other bodies, namely Defense Research and Development Organisation (DRDO); Indian Council of Agricultural Research (ICAR); Indian Council of Medical Research (ICMR) and Council of Scientific and Industrial Research (CSIR), engaged in conducting research in science, technology, engineering and medicine aimed at promoting Sustainable Development Goals (SDGs).]
(x) rural development projects
(xi) slum area development.
(xii) disaster management, including relief, rehabilitation and reconstruction activities.]
5. CSR EXPENDITURE
a. As per the provisions of Companies Act, 2013, the Board shall ensure that the Company spends in every financial year, at least 2% of the average net profits of the Company made during the three immediately preceding financial years.
b. Board shall fix the amount of expenditure project wise to be incurred annually by itself or through a Committee, if any.
c. CSR expenditure shall include all expenditure including contribution to corpus, for projects or programs relating to CSR activities approved by the Board on the recommendation of its CSR Committee, if any.
6. MODALITIES OF EXECUTION AND IMPLEMENTATION
(i) The Board may decide to undertake its CSR activities approved by the Board which may be recommended by the CSR Committee, if any, through
a. the Company; (or)
b. a registered trust or a registered society or a company established by the company or its holding or subsidiary or associate company under section 8 of the Act or otherwise subject to following conditions:
- If such trust, society or company is not established by the company or its holding or subsidiary or associate company, it shall have an established track record of three years in undertaking similar programs or projects;
- The company has specified the project or programs to be undertaken through these entities, the modalities of utilization of funds on such projects and programs and the monitoring and reporting mechanism; (or)
c. Collaboration with other companies in such manner that the Board/CSR Committees of respective companies are in a position to report separately on such CSR activities in accordance with CSR Rules.
7. MONITORING THE CSR POLICY:
Board shall monitor periodically the implementation of the projects / programs / activities undertaken by the Company and report to the Board on a regular basis the progress of CSR activities.
8. REPORTING
The Board's report shall include the following particulars:
- A brief outline of the company's CSR Policy, including overview of projects or programs proposed to be undertaken and a reference to the weblink to the CSR policy and projects or programs;
- Average net profit of the company for last three financial years;
- Prescribed CSR Obligation (2% of the Average net profit for the last 3 financial years computed as per section 198 of Companies Act, 2013);
- Details of CSR spent during the financial year;
- In case the company has failed to spend 2% of the average net profit of the last three financial years, reasons thereof;
- A responsibility statement of the CSR Committee, if applicable, that the implementation and monitoring of CSR Policy, is in compliance with CSR objectives and Policy of the Company.
9. CONCLUSION
CSR Policy is subject to revision/amendment in accordance with the guidelines as may be issued by the Government of India, from time to time.
The Board may review the policy from time to time based on changing needs and aspirations of the target beneficiaries and make suitable modifications, as may be necessary.